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Background checks

What Is Trustline and Why It Matters When Hiring a Nanny in California

Trustline is California's statewide background check registry for in-home childcare providers. If you are hiring in California, here is what you need to know.

What Is Trustline and Why It Matters When Hiring a Nanny in California
What Trustline checks

What a Trustline background check includes

Trustline checks three databases that standard commercial background checks do not reach: the California Department of Justice (DOJ), the FBI, and the Child Abuse and Neglect Reporting Act (CANRA) index.

A standard employment background check may miss records that exist in these systems. For in-home childcare, Trustline is the most thorough option available to families in California.

How to verify

How to check if a nanny is Trustline registered

Any family can verify a nanny's Trustline registration at trustline.org/verify. You only need the caregiver's name and date of birth.

If a candidate is not yet registered, the process takes 2–4 weeks and costs approximately $130. Either the family or the candidate can initiate it. Trustline-registered candidates carry a meaningful signal of professionalism.

Common questions

Frequently asked questions

How long does it take to hire a nanny in Los Angeles?

Most full-time placements take 4 to 8 weeks from first consultation to start date. Part-time and temporary roles can move faster. Specialized roles like ROTA or newborn care typically take longer due to a smaller candidate pool.

Do you place nannies outside Los Angeles?

Our primary focus is Los Angeles and surrounding areas. We occasionally place for families with out-of-area or travel needs. Contact us to discuss your specific situation.

Do I need to pay a placement fee to hire a nanny?

Yes. Placement agencies charge a fee, typically 15 to 20% of the nanny's first-year gross salary. This covers candidate sourcing, vetting, TrustLine verification, reference checks, and the placement process. The fee is paid by the family after a successful placement.

What does Los Angeles Nannies charge for a placement?

Our placement fee is 20% of the nanny's first-year gross salary, paid once at hire. If we do not place a candidate within 30 days of starting the search, the search fee is refunded.

How long does hiring a nanny in Los Angeles take?

Most families working through a placement agency in Los Angeles complete a hire within four to eight weeks. The timeline depends primarily on how quickly the family can schedule interviews and whether they have a clear sense of what they are looking for before the search begins.

What are the real costs of hiring a nanny in Los Angeles?

Beyond hourly pay, expect: employer payroll taxes (roughly 10 to 12% of gross wages), paid sick leave (required by California law), 10 days paid vacation (competitive standard), and potentially a health contribution. Placement agency fees are typically 20% of first-year gross salary.

How do I keep a great nanny long-term?

Competitive pay, consistent communication, clear boundaries, and genuine appreciation are the biggest factors. Annual raises (3 to 5% is standard), acknowledging milestones, and giving adequate notice of schedule changes all contribute to long-term retention.

Should I hire a nanny through an agency or a job board?

An agency pre-screens candidates and presents only those who are a realistic match. A job board gives you a larger unfiltered pool to manage yourself. For first-time household employers or families who want the process handled properly, an agency is strongly recommended.

What should a nanny work agreement include in California?

A California nanny work agreement should include the hourly rate, pay schedule, guaranteed hours, overtime terms (1.5x after 9 hours per day or 45 per week), sick leave (5 days minimum required by law), duties, confidentiality terms, notice period, and termination conditions.

What is the difference between a nanny and a babysitter?

A nanny is a professional caregiver employed on a regular ongoing schedule with formal employment terms. A babysitter provides occasional, informal care. In California, nannies are household employees with legal obligations around pay, taxes, and benefits. Babysitters typically are not.

Los Angeles Nannies

Ready to find the right nanny?

We handle sourcing, screening, background checks, and introductions. You only meet candidates worth your time.

No hire within 30 days — your search fee is refunded.

Hiring a Nanny
Rota Nanny
ROTA nanny arrangements

What Is a ROTA Nanny? How the Arrangement Works for Families

A ROTA nanny works on a rotation — typically two weeks on, two weeks off. It is a specialist arrangement that suits specific families well.

What Is a ROTA Nanny? How the Arrangement Works for Families
How ROTA works

The ROTA nanny structure explained

In a ROTA arrangement, two nannies share the role on a rotation — typically two weeks on, two weeks off, or similar. The nanny in rotation is usually live-in during their active weeks.

This is common among families with heavy travel schedules, demanding professional lives, or young children who need consistent care without gaps. It provides full coverage without relying on one person seven days a week.

Cost and structure

What ROTA nannies cost and how to set it up

ROTA nannies command a premium — typically $40–$60/hr — because the arrangement requires flexibility and commitment not all candidates are willing to offer. You also need two nannies who mesh well with your household and each other.

Key considerations: accommodation during active weeks, clear handover protocols between the two nannies, and whether both are employed directly by you or through an agency.

Common questions

Frequently asked questions

How long does it take to hire a nanny in Los Angeles?

Most full-time placements take 4 to 8 weeks from first consultation to start date. Part-time and temporary roles can move faster. Specialized roles like ROTA or newborn care typically take longer due to a smaller candidate pool.

Do you place nannies outside Los Angeles?

Our primary focus is Los Angeles and surrounding areas. We occasionally place for families with out-of-area or travel needs. Contact us to discuss your specific situation.

Do I need to pay a placement fee to hire a nanny?

Yes. Placement agencies charge a fee, typically 15 to 20% of the nanny's first-year gross salary. This covers candidate sourcing, vetting, TrustLine verification, reference checks, and the placement process. The fee is paid by the family after a successful placement.

What does Los Angeles Nannies charge for a placement?

Our placement fee is 20% of the nanny's first-year gross salary, paid once at hire. If we do not place a candidate within 30 days of starting the search, the search fee is refunded.

How long does hiring a nanny in Los Angeles take?

Most families working through a placement agency in Los Angeles complete a hire within four to eight weeks. The timeline depends primarily on how quickly the family can schedule interviews and whether they have a clear sense of what they are looking for before the search begins.

What are the real costs of hiring a nanny in Los Angeles?

Beyond hourly pay, expect: employer payroll taxes (roughly 10 to 12% of gross wages), paid sick leave (required by California law), 10 days paid vacation (competitive standard), and potentially a health contribution. Placement agency fees are typically 20% of first-year gross salary.

How do I keep a great nanny long-term?

Competitive pay, consistent communication, clear boundaries, and genuine appreciation are the biggest factors. Annual raises (3 to 5% is standard), acknowledging milestones, and giving adequate notice of schedule changes all contribute to long-term retention.

Should I hire a nanny through an agency or a job board?

An agency pre-screens candidates and presents only those who are a realistic match. A job board gives you a larger unfiltered pool to manage yourself. For first-time household employers or families who want the process handled properly, an agency is strongly recommended.

What should a nanny work agreement include in California?

A California nanny work agreement should include the hourly rate, pay schedule, guaranteed hours, overtime terms (1.5x after 9 hours per day or 45 per week), sick leave (5 days minimum required by law), duties, confidentiality terms, notice period, and termination conditions.

What is the difference between a nanny and a babysitter?

A nanny is a professional caregiver employed on a regular ongoing schedule with formal employment terms. A babysitter provides occasional, informal care. In California, nannies are household employees with legal obligations around pay, taxes, and benefits. Babysitters typically are not.

Los Angeles Nannies

Ready to find the right nanny?

We handle sourcing, screening, background checks, and introductions. You only meet candidates worth your time.

No hire within 30 days — your search fee is refunded.

Nanny Roles
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Nanny payroll

Why You Should Stop Paying Your Nanny Under the Table

Paying your nanny in cash off the books might seem simpler. It is not — and the exposure to your family is real.

Why You Should Stop Paying Your Nanny Under the Table
The risks

What off-the-books pay actually exposes you to

Families who pay cash without withholding taxes face: back taxes plus penalties and interest, potential civil claims from the nanny for unpaid benefits, ineligibility for the Dependent Care FSA tax break, and complications if a Workers' Compensation claim is ever filed.

California has an active labor enforcement environment. A dispute with a former nanny can surface years of liability.

The compliant path

What legal payroll actually involves

Legal nanny payroll is not complicated when you use the right service. HomePay, GTM Payroll, and NannyChex all handle withholding, filings, and year-end W-2 preparation for a flat monthly fee. Most run $50–$100/month.

Legal payroll also qualifies you for the federal Child and Dependent Care Tax Credit, which can offset a significant portion of the admin cost.

Common questions

Frequently asked questions

How long does it take to hire a nanny in Los Angeles?

Most full-time placements take 4 to 8 weeks from first consultation to start date. Part-time and temporary roles can move faster. Specialized roles like ROTA or newborn care typically take longer due to a smaller candidate pool.

Do you place nannies outside Los Angeles?

Our primary focus is Los Angeles and surrounding areas. We occasionally place for families with out-of-area or travel needs. Contact us to discuss your specific situation.

Do I need to pay a placement fee to hire a nanny?

Yes. Placement agencies charge a fee, typically 15 to 20% of the nanny's first-year gross salary. This covers candidate sourcing, vetting, TrustLine verification, reference checks, and the placement process. The fee is paid by the family after a successful placement.

What does Los Angeles Nannies charge for a placement?

Our placement fee is 20% of the nanny's first-year gross salary, paid once at hire. If we do not place a candidate within 30 days of starting the search, the search fee is refunded.

How long does hiring a nanny in Los Angeles take?

Most families working through a placement agency in Los Angeles complete a hire within four to eight weeks. The timeline depends primarily on how quickly the family can schedule interviews and whether they have a clear sense of what they are looking for before the search begins.

What are the real costs of hiring a nanny in Los Angeles?

Beyond hourly pay, expect: employer payroll taxes (roughly 10 to 12% of gross wages), paid sick leave (required by California law), 10 days paid vacation (competitive standard), and potentially a health contribution. Placement agency fees are typically 20% of first-year gross salary.

How do I keep a great nanny long-term?

Competitive pay, consistent communication, clear boundaries, and genuine appreciation are the biggest factors. Annual raises (3 to 5% is standard), acknowledging milestones, and giving adequate notice of schedule changes all contribute to long-term retention.

Should I hire a nanny through an agency or a job board?

An agency pre-screens candidates and presents only those who are a realistic match. A job board gives you a larger unfiltered pool to manage yourself. For first-time household employers or families who want the process handled properly, an agency is strongly recommended.

What should a nanny work agreement include in California?

A California nanny work agreement should include the hourly rate, pay schedule, guaranteed hours, overtime terms (1.5x after 9 hours per day or 45 per week), sick leave (5 days minimum required by law), duties, confidentiality terms, notice period, and termination conditions.

What is the difference between a nanny and a babysitter?

A nanny is a professional caregiver employed on a regular ongoing schedule with formal employment terms. A babysitter provides occasional, informal care. In California, nannies are household employees with legal obligations around pay, taxes, and benefits. Babysitters typically are not.

Los Angeles Nannies

Ready to find the right nanny?

We handle sourcing, screening, background checks, and introductions. You only meet candidates worth your time.

No hire within 30 days — your search fee is refunded.

Nanny Pay and Legal
Reasons-You're-Not-Getting-Hired-And-What-to-do-About-Los-Angeles-Nannies-Jobs-apply-logo-professional-educated-nanny- you-got-this
Nanny search troubleshooting

Why Your Nanny Search Is Not Working — And How to Fix It

If you have been searching for weeks without finding the right candidate, the problem is usually not the market — it is something in your process.

Why Your Nanny Search Is Not Working — And How to Fix It
Common problems

Why searches stall

  • Rate below market: Experienced candidates skip underpaying posts. In LA, under $30/hr narrows your pool significantly.
  • Too many requirements: A 15-point must-have list eliminates strong candidates who meet 13 of them.
  • Slow response times: Good candidates get multiple offers. If you take a week to reply, they are already placed.
  • No flexibility on schedule: Rigid requirements that could easily flex eliminate a larger pool than necessary.
  • Unclear role: Vague job descriptions attract uncertain candidates.
The agency advantage

When it makes sense to use a placement agency

If your search has been running for more than 3-4 weeks without a strong candidate, an agency changes the math. We access candidates who are not actively posting on job boards, pre-screen before introduction, and move the process faster because both sides are already vetted.

The cost — 20% of first-year gross salary — is recoverable quickly when you factor in the time and risk of a prolonged search.

Common questions

Frequently asked questions

How long does it take to hire a nanny in Los Angeles?

Most full-time placements take 4 to 8 weeks from first consultation to start date. Part-time and temporary roles can move faster. Specialized roles like ROTA or newborn care typically take longer due to a smaller candidate pool.

Do you place nannies outside Los Angeles?

Our primary focus is Los Angeles and surrounding areas. We occasionally place for families with out-of-area or travel needs. Contact us to discuss your specific situation.

Do I need to pay a placement fee to hire a nanny?

Yes. Placement agencies charge a fee, typically 15 to 20% of the nanny's first-year gross salary. This covers candidate sourcing, vetting, TrustLine verification, reference checks, and the placement process. The fee is paid by the family after a successful placement.

What does Los Angeles Nannies charge for a placement?

Our placement fee is 20% of the nanny's first-year gross salary, paid once at hire. If we do not place a candidate within 30 days of starting the search, the search fee is refunded.

How long does hiring a nanny in Los Angeles take?

Most families working through a placement agency in Los Angeles complete a hire within four to eight weeks. The timeline depends primarily on how quickly the family can schedule interviews and whether they have a clear sense of what they are looking for before the search begins.

What are the real costs of hiring a nanny in Los Angeles?

Beyond hourly pay, expect: employer payroll taxes (roughly 10 to 12% of gross wages), paid sick leave (required by California law), 10 days paid vacation (competitive standard), and potentially a health contribution. Placement agency fees are typically 20% of first-year gross salary.

How do I keep a great nanny long-term?

Competitive pay, consistent communication, clear boundaries, and genuine appreciation are the biggest factors. Annual raises (3 to 5% is standard), acknowledging milestones, and giving adequate notice of schedule changes all contribute to long-term retention.

Should I hire a nanny through an agency or a job board?

An agency pre-screens candidates and presents only those who are a realistic match. A job board gives you a larger unfiltered pool to manage yourself. For first-time household employers or families who want the process handled properly, an agency is strongly recommended.

What should a nanny work agreement include in California?

A California nanny work agreement should include the hourly rate, pay schedule, guaranteed hours, overtime terms (1.5x after 9 hours per day or 45 per week), sick leave (5 days minimum required by law), duties, confidentiality terms, notice period, and termination conditions.

What is the difference between a nanny and a babysitter?

A nanny is a professional caregiver employed on a regular ongoing schedule with formal employment terms. A babysitter provides occasional, informal care. In California, nannies are household employees with legal obligations around pay, taxes, and benefits. Babysitters typically are not.

Los Angeles Nannies

Ready to find the right nanny?

We handle sourcing, screening, background checks, and introductions. You only meet candidates worth your time.

No hire within 30 days — your search fee is refunded.

Nanny Roles
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Live-in arrangements

How to Hire a Live-In Nanny: What Los Angeles Families Need to Know

A live-in nanny is a significant commitment for both sides. Here is how to structure it properly so it works long-term.

How to Hire a Live-In Nanny: What Los Angeles Families Need to Know
What a live-in arrangement involves

What you are agreeing to as a family

A live-in nanny lives in your home in exchange for provided accommodation, which is typically credited against their wages. California law is specific about what counts as a valid live-in arrangement and what protections still apply.

Live-in nannies are still entitled to overtime, days off, and freedom from work during non-working hours. The fact that they live on your property does not give you continuous access to their time.

Making it work

How to structure a live-in arrangement well

  • Provide a private space with a door that locks — this is a legal requirement in CA
  • Define working and non-working hours clearly in the written agreement
  • Respect off-hours genuinely — do not knock unless it is an emergency
  • Set expectations about shared spaces, meals, and household rules upfront
  • California live-in overtime rules differ from live-out — consult a payroll service
Common questions

Frequently asked questions

How long does it take to hire a nanny in Los Angeles?

Most full-time placements take 4 to 8 weeks from first consultation to start date. Part-time and temporary roles can move faster. Specialized roles like ROTA or newborn care typically take longer due to a smaller candidate pool.

Do you place nannies outside Los Angeles?

Our primary focus is Los Angeles and surrounding areas. We occasionally place for families with out-of-area or travel needs. Contact us to discuss your specific situation.

Do I need to pay a placement fee to hire a nanny?

Yes. Placement agencies charge a fee, typically 15 to 20% of the nanny's first-year gross salary. This covers candidate sourcing, vetting, TrustLine verification, reference checks, and the placement process. The fee is paid by the family after a successful placement.

What does Los Angeles Nannies charge for a placement?

Our placement fee is 20% of the nanny's first-year gross salary, paid once at hire. If we do not place a candidate within 30 days of starting the search, the search fee is refunded.

How long does hiring a nanny in Los Angeles take?

Most families working through a placement agency in Los Angeles complete a hire within four to eight weeks. The timeline depends primarily on how quickly the family can schedule interviews and whether they have a clear sense of what they are looking for before the search begins.

What are the real costs of hiring a nanny in Los Angeles?

Beyond hourly pay, expect: employer payroll taxes (roughly 10 to 12% of gross wages), paid sick leave (required by California law), 10 days paid vacation (competitive standard), and potentially a health contribution. Placement agency fees are typically 20% of first-year gross salary.

How do I keep a great nanny long-term?

Competitive pay, consistent communication, clear boundaries, and genuine appreciation are the biggest factors. Annual raises (3 to 5% is standard), acknowledging milestones, and giving adequate notice of schedule changes all contribute to long-term retention.

Should I hire a nanny through an agency or a job board?

An agency pre-screens candidates and presents only those who are a realistic match. A job board gives you a larger unfiltered pool to manage yourself. For first-time household employers or families who want the process handled properly, an agency is strongly recommended.

What should a nanny work agreement include in California?

A California nanny work agreement should include the hourly rate, pay schedule, guaranteed hours, overtime terms (1.5x after 9 hours per day or 45 per week), sick leave (5 days minimum required by law), duties, confidentiality terms, notice period, and termination conditions.

What is the difference between a nanny and a babysitter?

A nanny is a professional caregiver employed on a regular ongoing schedule with formal employment terms. A babysitter provides occasional, informal care. In California, nannies are household employees with legal obligations around pay, taxes, and benefits. Babysitters typically are not.

Los Angeles Nannies

Ready to find the right nanny?

We handle sourcing, screening, background checks, and introductions. You only meet candidates worth your time.

No hire within 30 days — your search fee is refunded.

Nanny Roles
confused-kid-nanny-red-flags-Los-Angeles-Nannies-Jobs-apply-logo-professional-educated
Hiring Safety

Nanny red flags to look out for in Los Angeles

The hiring process is also a screening process. Knowing what warning signs look like - in resumes, interviews, and references - protects your family before it becomes a problem inside your home.

Red flags in resumes

  • Pattern of short tenures: Every position 3 to 6 months with no explanation. Ask about each one directly.
  • No named references for recent roles: A nanny with 5 years of experience who cannot provide a reference from their last family is a concern worth exploring.
  • Generic descriptions of duties: Resumes that could describe any childcare job in any home. Strong candidates describe specific children, specific challenges, and specific outcomes.
  • Chronological gaps with no explanation: A gap is not disqualifying - life happens. A gap that the candidate is evasive about is different.

Red flags in interviews

  • No questions about your children: A candidate who asks only about pay, schedule, and benefits without ever asking about your children's personalities, ages, or needs is telling you something.
  • Vague answers to scenario questions: "I would just handle it" or "I always stay calm" without specifics. Strong candidates give concrete examples.
  • Negativity about previous families: Every prior employer was difficult, unreasonable, or disrespectful. Occasional honest complaints about a specific situation are normal. A pattern of grievances is not.
  • Inconsistency with the resume: Dates, duties, or reasons for leaving that do not match what they have written. Probe these directly and calmly.
  • Discomfort around your children during the interview: If your children are present and the candidate barely acknowledges them, or seems uncomfortable when they approach, that is worth noting.
  • Reluctance to undergo a background check or TrustLine registration: Any professional nanny candidate should expect this. Resistance is a significant red flag.

Red flags from references

  • Vague, brief answers with no specific examples: "She was great, very professional." When pressed for more, nothing materializes.
  • A reference who seems relieved to be giving a reference rather than sad to have lost the nanny.
  • A reference who says things like "she's better with older children" or "she's great once she settles in" - these are coded warnings.
  • A reference you cannot reach at all, despite multiple attempts, for the most recent position.

How to run a thorough nanny background check in California →

Los Angeles Nannies

Ready to find the right nanny?

Los Angeles Nannies has been placing experienced, vetted nannies with LA families for over 15 years. We handle sourcing, screening, background checks, and introductions so you only meet candidates worth your time.

Red flag questions

Frequently asked questions

Questions from LA families about evaluating warning signs in the hiring process.

Is it bad if a nanny left a position after only a few months?

Not necessarily. Families move, children's needs change, and situations arise. One short tenure among many long ones is not a red flag. A pattern of short tenures across every position is.

What if a candidate gets defensive when I ask about a gap?

That is itself useful information. A confident, honest candidate will explain gaps directly. Defensiveness or evasiveness about a specific period warrants follow-up questions or may influence your decision.

Should I always call references even if the interview went well?

Yes, always. References can surface things that never come up in an interview - either because you did not ask the right question or because a candidate presents very well in person. Reference calls are one of the most valuable parts of the process.

Hiring a Nanny
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Understanding your options

Nanny or Babysitter: Which One Does Your Family Actually Need?

The terms are used interchangeably but they describe very different arrangements. Choosing the wrong one costs you time and money.

Nanny or Babysitter: Which One Does Your Family Actually Need?
The difference

Nanny vs babysitter: what each role actually means

A babysitter provides occasional, flexible care — evenings, weekends, ad hoc. They are not household employees in the traditional sense and are typically paid informally per session.

A nanny is a regular, ongoing employee — typically 20–50 hours per week — with defined responsibilities, a set schedule, and employer obligations on your side (payroll taxes, overtime, sick leave).

If you need childcare more than 10–15 hours a week consistently, you need a nanny, not a babysitter.

When to hire which

Which arrangement fits your situation

  • Nanny: Full-time or part-time regular care, single caregiver relationship, continuity important for your child's development
  • Babysitter: Date nights, occasional coverage, short-notice gaps
  • Both: Many families use a full-time nanny plus a backup babysitter for schedule flexibility
Common questions

Frequently asked questions

How long does it take to hire a nanny in Los Angeles?

Most full-time placements take 4 to 8 weeks from first consultation to start date. Part-time and temporary roles can move faster. Specialized roles like ROTA or newborn care typically take longer due to a smaller candidate pool.

Do you place nannies outside Los Angeles?

Our primary focus is Los Angeles and surrounding areas. We occasionally place for families with out-of-area or travel needs. Contact us to discuss your specific situation.

Do I need to pay a placement fee to hire a nanny?

Yes. Placement agencies charge a fee, typically 15 to 20% of the nanny's first-year gross salary. This covers candidate sourcing, vetting, TrustLine verification, reference checks, and the placement process. The fee is paid by the family after a successful placement.

What does Los Angeles Nannies charge for a placement?

Our placement fee is 20% of the nanny's first-year gross salary, paid once at hire. If we do not place a candidate within 30 days of starting the search, the search fee is refunded.

How long does hiring a nanny in Los Angeles take?

Most families working through a placement agency in Los Angeles complete a hire within four to eight weeks. The timeline depends primarily on how quickly the family can schedule interviews and whether they have a clear sense of what they are looking for before the search begins.

What are the real costs of hiring a nanny in Los Angeles?

Beyond hourly pay, expect: employer payroll taxes (roughly 10 to 12% of gross wages), paid sick leave (required by California law), 10 days paid vacation (competitive standard), and potentially a health contribution. Placement agency fees are typically 20% of first-year gross salary.

How do I keep a great nanny long-term?

Competitive pay, consistent communication, clear boundaries, and genuine appreciation are the biggest factors. Annual raises (3 to 5% is standard), acknowledging milestones, and giving adequate notice of schedule changes all contribute to long-term retention.

Should I hire a nanny through an agency or a job board?

An agency pre-screens candidates and presents only those who are a realistic match. A job board gives you a larger unfiltered pool to manage yourself. For first-time household employers or families who want the process handled properly, an agency is strongly recommended.

What should a nanny work agreement include in California?

A California nanny work agreement should include the hourly rate, pay schedule, guaranteed hours, overtime terms (1.5x after 9 hours per day or 45 per week), sick leave (5 days minimum required by law), duties, confidentiality terms, notice period, and termination conditions.

What is the difference between a nanny and a babysitter?

A nanny is a professional caregiver employed on a regular ongoing schedule with formal employment terms. A babysitter provides occasional, informal care. In California, nannies are household employees with legal obligations around pay, taxes, and benefits. Babysitters typically are not.

Los Angeles Nannies

Ready to find the right nanny?

We handle sourcing, screening, background checks, and introductions. You only meet candidates worth your time.

No hire within 30 days — your search fee is refunded.

Nanny Roles
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